Junior Accounts Payable Assistant

About the role

The Accounts Payable Assistant is part of the SSC Finance Team at gategourmet Scandinavia. The role ensures that vendor invoices are processed consistently, efficiently and in compliance with accounting rules. It is an assistant position to the existing AP team, focused on invoice entry, matching against deliveries and coding of vendor invoices.

Key responsibilities

• Match Cost of Sales invoices against purchase orders and deliveries in the SACS system
• Code and distribute operating cost invoices in the MEDIUS invoice automation and approval system
• Review and validate invoices and ensure compliance with accounting and VAT rules and formats
• Review and reconcile the AP ledger monthly (debit balance clearing, etc.)
• Maintain the prepayment schedule and post and reconcile it to the relevant SAP GL accounts
• Manage the AP central mailbox so that all vendor communication is handled within 24–48 hours, per company guidelines
• Ensure new vendors and vendor change requests are approved and processed in line with company policy
• Support AP-related internal and external audit queries and ad-hoc tasks within the SSC finance teams

Required profile

• Higher education (180 ECTS) or a bachelor's degree (240 ECTS)
• Up to 1 year of relevant experience for higher education, or recently graduated with a bachelor's degree
• English B2 minimum, spoken and written
• Swedish, Danish or Norwegian desirable

Required skills

• SAP experience preferred
• An accounting qualification or part qualification is desirable